AEC/APC Symposium XXII
Information for Presenters
Please read the following information carefully. If you have any questions or need assistance in submitting your presentation or poster, please contact:
Carolon Gerkin
AEC/APC Submissions Coordinator
512.356.3155
Quick Links:
- Presentation and Poster Submission Process
- Submission Deadlines
- Publication Permission Form
- Formatting Guidelines for Speaker Presentations
- Formatting Guidelines for Poster Presentations
- Confidentiality Policy
- Instructions for Speakers
- Symposium Registration for Speakers and Poster Presenters
Presentation and Poster Submission Process
All presentations and posters must be submitted using the online submission process. Please have your presentation READY to upload to our server at the time of submission. If you do not receive an email acknowledgment after submitting your presentation, please contact:
Carolon Gerkin
AEC/APC Submissions Coordinator
512.356.3155
Presentation and Poster Submission Form
NOTE: To complete this form, you must have your Abstract ID number ready to access your record. If you cannot find your Abstract ID, please contact:
Carolon Gerkin
AEC/APC Submissions Coordinator
512.356.3155
IMPORTANT:
If you have already submitted your presentation, but wish to make changes, you may also use the presentation and poster submission form to update your record and/or upload a new presentation at any time prior to the submission deadline (see Important Dates below). Please note that any changes that you submit will overwrite the existing information and/or presentation (i.e., your old information will not be saved).
Submission Deadlines
| IMPORTANT DATES | |
|---|---|
| Presentations and Posters Due | August 14, 2009 |
| Publication Permission Form Due | August 14, 2009 |
| Reformatting Deadline | September 1, 2009 |
Final Presentations and Posters Due: August 14, 2009
If not received by this date, your presentation or poster will not be included in the symposium proceedings and you will be removed from the agenda. Please contact us immediately if you think that you will have a problem with the submission deadline.
Publication Permission Form Due:
All speakers and poster presenters must complete and return the Publication Permission Form [pdf]. Please contact us immediately if you think that you will have a problem with the Publication Permission deadline.
Formatting Guidelines
Speaker Presentations
- All speaker presentations must be in Microsoft PowerPoint format. An overhead projector for transparencies will NOT be available.
- To ensure legibility from the back of the room, the font size should be 36 point for titles, 24 point for text and good contrast between background and text.
- Please remember to remove confidential markings from any template that you use.
- Presentations MUST be in landscape page orientation; portrait-oriented files will be sent back to the author for reformatting.
- You will be given 30 minutes for your presentation (presentation = 25 minutes, questions and answers = 5 minutes).
Poster Presentations
- All poster presentations must be prepared using Microsoft PowerPoint and submitted using the online submission form.
- Font size should be 36 point for titles and 24 point for text to ensure readability. Posters must be in landscape page orientation; portrait-oriented PowerPoint files will be sent back to the author for reformatting.
- The Symposium will provide the poster board. The dimensions are 48" wide X 36" high, and will accommodate up to 16 landscaped pages (8½ x 11) - please do not exceed.
- Bring a final printout of your poster presentation with you to the Symposium (see the poster mounting instructions below).
Instructions for Speakers
Speaker Rehearsal
Sunday, September 27, 2009
5:30 to 7:00 PM
Experienced A/V technicians will be available during this time to assist you with reviewing your presentation on screen and to familiarize you with the equipment set-up.
All speakers are encouraged to attend short 10-minute speaker rehearsal session. A sign-up sheet will be available at the registration desk.
Assigned speaking time
Please arrive at the A/V table 15 minutes prior to your assigned speaking time to have the lapel microphone attached and tested. Return it to the A/V table when your presentation is finished.
- Your presentation will be brought up on the data projector screen (transparencies are not allowed) automatically at the appropriate time.
- Presenters will have the use of a remote mouse to advance or reverse the PowerPoint slides.
- A laser pointer will be available from the podium.
- You must keep to the allotted time given for your presentation. A timer will be available to help you monitor your time. Each presenter has a total of 30 minutes for the presentation and Q&A.
Speaker Suggestions
- Preparation is essential: Rehearse the delivery before a friend or group.
- Control your breathing: Speak slowly and distinctly in a normal voice. Hold your speaking level through to the end of each sentence; don’t let your voice run down.
- Look at your audience: This holds their attention and allows you to project your voice into the room, rather than down at the lectern.
- Everyone enjoys humor: Except when it’s inappropriate or poorly executed.
- Watch your time: Use an agenda to guide the audience and yourself throughout the presentation. During the rehearsal, determine at which point in time you should arrive at each topic. The session chair will manage adherence to the allocated time.
- Be sensitive to your audience:
- Assume some familiarity with your topic in general.
- Keep language simple and understandable.
- Strive to clarify rather than to obscure; be explanatory, not evasive. Avoid jargon and acronyms.
- Eliminate everything that isn’t directly related to the point of your presentation.
- A listener who would like to talk further about your presentation can consult with you immediately after the session, or make an appointment with you during or after the conference.
Presentation Confidentiality Policy
All information presented at this meeting is considered ISMI non‑confidential. The final presentation may NOT contain CONFIDENTIAL or PROPRIETARY information. No material labeled confidential or proprietary (or similarly) will be presented or included in the proceedings. Please remember to remove confidential markings from any template that you use.
All information presented orally will also be regarded as non-confidential.
Presentations should not contain excessive marketing and insufficient technical content.
We will reproduce your presentation for inclusion in the symposium proceedings.
International SEMATECH Manufacturing Initiative is solely responsible for acceptance or rejection of presentations.
Anti-Trust, Confidential and Ethical Restrictions
Please refrain from discussing the following aspects of the business of International SEMATECH Manufacturing Initiative (ISMI) and member companies, supplier companies, or competing companies unless you have prior, written approval:
- Prices, current or future
- Prices customers pay or will pay for equipment or supplies
- Costs
- Products
- Quantity
- Customers
- Marketing plans
- Bids and unsigned contracts
We are prohibited from discussing pricing, products, manufacturing capacity, output, and territories.
You may discuss previous, non-confidential business relationships as a normal way to indicate your level of experience.
Symposium Registration for Speakers and Poster Presenters
All speakers and poster presenters must register for the AEC/APC Symposium.
Unable To Attend?
Please contact us immediately. You may substitute a co-author in your place, if needed, however please ensure that we are informed of any changes immediately
