5th ISMI Symposium on Manufacturing Effectiveness

Information for Presenters

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Presentation and Poster Submission Process

All presentations and posters must be submitted using the online submission process. Please have your presentation READY to upload to our server at the time of submission.  After submitting your presentation, if you do not receive an email acknowledgment, please contact Connie Reed.

Presentation and Poster Submission Form (available Aug. 8, 2008)

NOTE: To complete this form, you must have your Abstract ID number ready to access your record. If you cannot find your Abstract ID, please contact Connie Reed.

IMPORTANT:
If you have already submitted your presentation, but wish to make changes, you may also use this form to update your record and/or upload a new presentation at any time prior to the reformatting deadline (see Important Dates below). Please note that any changes that you submit will overwrite the existing information and/or presentation (i.e., your old information will not be saved).

Submission Deadlines

IMPORTANT DATES
Presentations and Posters Due September 22, 2008
Publication Permission Form Due September 22, 2008
Reformatting Deadline September 26, 2008

Presentations and Posters Due: September 22, 2008

Be advised that your final PowerPoint presentation file is due September 22, 2008. If not received by this date, your presentation or poster will not be included in the symposium proceedings and you will be removed from the agenda. Please contact us immediately if you think that you will have a problem with the submission deadline.

Reformatting Deadline:  September 26, 2008

If your presentation or poster is sent back to you for reformatting, it must be returned to us by September 26, 2008.  

  • No changes will be accepted for the proceedings CD after September 26, 2008
  • Changes for your screen presentation will be accepted only until October 15, 2008. After that date, changes will not be accepted on the website or at the meeting.

Publication Permission Form Due:  September 22, 2008

All speakers and poster presenters must complete and return the Publication Permission Form [pdf]. If the form is not received by September 22, 2008, your paper will not be published and you will NOT be permitted to present.  Fax completed forms to the attention of Connie Reed at 512-356-7848.

Formatting Guidelines

Speaker Presentations

  • All speaker presentations must be in Microsoft PowerPoint format. An overhead projector for transparencies will NOT be available.
  • To ensure legibility from the back of the room, the font size should be 36 point for titles, 24 point for text and good contrast between background and text.
  • Presentations MUST be in landscape page orientation; portrait-oriented files will be sent back to the author for reformatting.
  • You will be given 25 minutes for your presentation (presentation = 20 minutes, questions and answers = 5 minutes). 

Poster Presentations

  • All poster presentations must be prepared using Microsoft PowerPoint and submitted using the online submission form.
  • Font size should be 36 point for titles and 24 point for text to ensure readability. Posters must be in landscape page orientation; portrait-oriented PowerPoint files will be sent back to the author for reformatting.
  • The Symposium will provide the poster board. The dimensions are 48" wide X 36" high, and will accommodate up to 16 landscaped pages (8½ x 11) - please do not exceed.
  • Bring a final printout of your poster presentation with you to the Symposium (see the poster mounting instructions below).

Presentation Confidentiality Policy

All information presented at this meeting is considered ISMI non‑confidential. The final presentation may NOT contain CONFIDENTIAL or PROPRIETARY information. No material labeled confidential or proprietary (or similarly) will be presented or included in the proceedings. All information presented orally will also be regarded as non-confidential.

Presentations should not contain excessive marketing and insufficient technical content.

We will reproduce your presentation for inclusion in the symposium proceedings. International SEMATECH Manufacturing Initiative is solely responsible for acceptance or rejection of presentations. 

Anti-Trust, Confidential and Ethical Restrictions

Please refrain from discussing the following aspects of the business of International SEMATECH Manufacturing Initiative (ISMI) and member companies, supplier companies, or competing companies unless you have prior, written approval:

  • Prices, current or future
  • Prices customers pay or will pay for equipment or supplies
  • Costs
  • Products
  • Quantity
  • Customers
  • Marketing plans
  • Bids and unsigned contracts

We are prohibited from discussing pricing, products, manufacturing capacity, output, and territories.

You may discuss previous, non-confidential business relationships as a normal way to indicate your level of experience.

Symposium Registration for Speakers and Poster Presenters

All speakers and poster presenters must register for the ISMI Symposium on Manufacturing Effectiveness.

Unable To Attend?  
Please contact us immediately. You may substitute a co-author in your place, if needed, however please ensure that we are informed of any changes immediately.

Instructions for Speakers

Assigned speaking time

Please arrive at the A/V table 15 minutes prior to your assigned speaking time to have the lapel microphone attached and tested. Return it to the A/V table when your presentation is finished.

  • Your presentation will be brought up on the data projector screen (transparencies are not allowed) automatically at the appropriate time. 
  • Presenters will have the use of a remote mouse to advance or reverse the PowerPoint slides.
  • A laser pointer will be available from the podium.
  • You must keep to the allotted time given for your presentation.  A timer will be available to help you monitor your time. Each presenter has a total of 25 minutes for the presentation and Q&A.

Speaker Rehearsal

Speakers are encouraged to attend a speaker rehears ak session on Tuesday, October 21 or Wednesday October 22 from 5-7 PM.  Experienced A/V technicians will be available during this time to assist you with reviewing your presentation onscreen and to familiarize you with the set-up, equipment, etc.

A sign-up sheet for 10 minute rehearsal sessions will be available at the registration desk during the reception by 5PM on Tuesday, October 21 and Wednesday October 22.

Speaker Suggestions

  • Preparation is essential: Rehearse the delivery before a friend or group.
  • Control your breathing: Speak slowly and distinctly in a normal voice.  Hold your speaking level through to the end of each sentence; don’t let your voice run down.
  • Look at your audience: This holds their attention and allows you to project your voice into the room, rather than down at the lectern.
  • Everyone enjoys humor: Except when it’s inappropriate or poorly executed.
  • Watch your time: Use an agenda to guide the audience and yourself throughout the presentation.  During the rehearsal, determine at which point in time you should arrive at each topic.  The session chair will manage adherence to the allocated time.
  • Be sensitive to your audience:
    • Assume some familiarity with your topic in general. 
    • Keep language simple and understandable. 
    • Strive to clarify rather than to obscure; be explanatory, not evasive. Avoid jargon and acronyms.
    • Eliminate everything that isn’t directly related to the point of your presentation.
    • A listener who would like to talk further about your presentation can consult with you immediately after the session, or make an appointment with you during or after the conference.

Instructions for Poster Presenters

The purpose of a poster presentation is to use a display (poster board) to summarize the study described in your abstract. A poster session allows you the opportunity to discuss your work and answer questions. Poster presentations are included in the Symposium proceedings.

POSTER SESSION SCHEDULE
Tuesday, October 21 5:00 pm - 7:00 pm
Wednesday, October 22 5:00 pm - 7:00 pm

All posters must be ready by 4PM Tuesday, October 21. Each poster presenter will have 48 inches of floor space with approximately three feet between posters.

Poster presenters are expected to stay at their poster during the scheduled poster sessions.

All poster boards must be removed by 2:00pm on Thursday, October 23.

Mounting Instructions

You will be responsible for mounting your slides on the poster board prior to the beginning of the poster sessions. Please contact Symposium personnel at the registration desk for the location where poster boards and glue sticks may be picked up.

Please hang your poster as soon as the boards are available—ISMI Symposium attendees will be anxious to see your results.

Poster Presenter Suggestions

  • Preparation is essential: Rehearse the delivery of your key findings and messages with a friend or group.
  • Be sensitive to your audience:
    • Assume some familiarity with your topic in general. 
    • Keep language simple and understandable. 
    • Strive to clarify rather than to obscure; be explanatory, not evasive. Avoid jargon and acronyms.