5th ISMI Symposium on Manufacturing Effectiveness

Exhibitor Information

Exhibits will be placed in the main floor atrium. International SEMATECH Manufacturing Initiative (ISMI) reserves the right to modify the floor plan if it is in the best overall interest of the Symposium.

Exhibitors will be assigned space, including 1 or 2, 6' x 2' skirted table(s), 1 or 2 chairs, and one 110-volt electrical outlet for lighting and low-power equipment.

Exhibit space is limited to one company per single or double space.

Please clearly describe your display type on the Exhibitor Registration Form so space can be planned accordingly. Pop-up booths are not allowed (with the exception of Executive Sponsors).

Exhibitor Registration Form

Fees

Exhibit space is available on a first-come, first-paid basis determined by the receipt of the registration form and payment. Exhibits are not registered until payment has been received.

Exhibit space is considered reserved upon receipt of payment, no exceptions. If payment is made by check, registration may be delayed until the check has cleared. An e-mail confirming receipt of application and payment will be sent after payment is received and processed by ISMI.

When the exhibit space available to ISMI by the hotel is completely reserved the exhibit reservation will be closed.

Any additional expenses including (but not limited to) shipping, handling, on-site storage, A/V special requests or local equipment rental, will be borne by the exhibitor, not ISMI.

Single: $2,000 ($2,200 after 8/19)	Double: $4,000 ($4,400 after 8/19)
The single exhibit space includes: One (1) 6-foot table Two (2) complimentary Symposium registrations, at no additional charge for personnel from the exhibiting company. These complimentary registrations include the Symposium technical sessions, receptions and meals. Two (2) additional symposium registrations at the reduced rate of $250 ea. for personnel from exhibiting company.	The double exhibit space includes: Two (2) 6-foot tables Four (4) complimentary Symposium registrations, at no additional charge for personnel from the exhibiting company. These complimentary registrations include the Symposium technical sessions, receptions and meals. Two (2) additional symposium registrations at the reduced rate of $250 ea. for personnel from exhibiting company.

Single: $2,000
($2,200 after 8/19)

Double: $4,000
($4,400 after 8/19)

The single exhibit space includes:

One (1) 6-foot table
Two (2) complimentary Symposium registrations, at no additional charge for personnel from the exhibiting company. These complimentary registrations include the Symposium technical sessions, receptions and meals.
Two (2) additional symposium registrations at the reduced rate of $250 ea. for personnel from exhibiting company.

The double exhibit space includes:

Two (2) 6-foot tables
Four (4) complimentary Symposium registrations, at no additional charge for personnel from the exhibiting company. These complimentary registrations include the Symposium technical sessions, receptions and meals.
Two (2) additional symposium registrations at the reduced rate of $250 ea. for personnel from exhibiting company.

Exhibit Schedule

Exhibitors must wear their badges at all times during the event.

Mon, Oct. 20	10:00 am - 3:00 pm	EXHIBIT SET UP*
	12:00 pm - 1:00 pm	LUNCH BREAK
	2:30 pm - 3:00 pm	AFTERNOON BREAK
	5:00 pm - 7:30 pm	EXHIBIT RECEPTION
Tues, Oct. 21	12:00 pm - 1:00 pm	LUNCH BREAK
	2:30 pm - 3:00 pm	AFTERNOON BREAK
	5:00 pm - 7:30 pm	EXHIBIT RECEPTION
Wed, Oct. 22	12:30 pm - 1:50 pm	LUNCH BREAK
	3:15 pm - 3:45 pm	AFTERNOON BREAK
	5:00 pm - 7:30 pm	EXHIBIT RECEPTION
Thur, Oct. 23	12:15 pm - 1:35 pm	LUNCH BREAK
Thur, Oct. 23	8:00 am - 3:00 pm	EXHIBIT TEARDOWN

* All shipping boxes and material must be removed by 3:00 pm Monday, October 20.

Cancellation/Refund Policy

Refunds less $45 handling fee will be given to all cancellations received on or before September 12.

A $100 cancellation fee will be deducted from all refunds on cancellations received after September 12 but on or before October 3.
No refunds, for any reason, will be given to anyone who is a “no-show” or requests a cancellation cancel after October 3.
Substitutions will be accepted on or before October 3 with approval from ISMI.
All substitution and cancellation requests must be made in writing.

Contact Information

ISMI Symposium Exhibit/Sponsor Coordinator
Dale Wilt
Telephone: 512-356-7404
E-mail: dale.wilt@ismi.sematech.org

ISMI Symposium Sponsor/Exhibit Coordinator
James Beasley
Telephone: 512-356-7577
E-mail: james.beasley@ismi.sematech.org

ISMI Symposium Exhibitor Administrative Contact
Delores Stoner
Telephone: 512-356-3848
E-mail: delores.stoner @ismi.sematech.org

Airport Hilton Conference Coordinator
Michele Edison
Telephone: 512-385-6767, ext. 5003
E-mail: michele_edison@hilton.com

Director Audio Visual Services
Eddy Benitez
Telephone: 512-385-6767
E-mail: austin.airport-hilton@ita.com

Shipping Information & Instructions

IMPORTANT:
Paid exhibit registration is required before making shipping arrangements with the Airport Hilton.

Exhibitors are responsible for contracting shipment and handling of all exhibit materials. ISMI and SEMATECH are not responsible for lost or misdirected shipments.

Exhibit materials must be shipped directly to the Airport Hilton. The hotel will only accept shipments three (3) days prior to the function date. The hotel must be made aware of such deliveries in writing before the packages are to arrive. Send written notification via e-mail or fax to:

Michele Edison, Austin Airport Hilton
Email: michele_edison@hilton.com
Fax: 512-385-6763

Shipments MUST be addressed as follows:

Hilton Austin Airport Hotel
9515 New Airport Drive
Austin, TX 78719
Attn: Michele Edison, Airport Hilton Conference Coordinator
Hold For: ISMI Symposium, (Name of contact)
Arrival Date: (Date of contact arrival)

Exhibitors must note their return address on all shipments.

The Hotel will not assume any responsibility for the damage or loss of merchandise sent to the Hotel for storage.

Package Handling Charges

The Austin Airport Hilton will assess the following charges for handling of shipments:

$5.00 per box in and out
$50.00 per pallet
$75.00 per crate

The hotel requires that all requests for exhibitor items, including phone lines, plants, etc., be made at least one (1) month prior to the date of the Symposium.

Instructions:

Ship packages to arrive NO EARLIER THAN 17 October 2008. Due to limited space, shipments that arrive earlier will not be accepted.
All outgoing boxes must be packed, sealed, and labeled by the Exhibitor.
Guests can ship out by taking their boxes to the Business Center in the lobby by 6:00 pm Monday-Friday; weekend shipments will be stored until Monday. Such shipping charges can be put on the guest's room bill, on a credit card, or on the guest's UPS or FedEx account (exhibitors must provide their UPS/FedEx account number or pre-printed labels that include that account number).
The hotel will provide a shipping form that the Hotel uses internally for proper tracking.
Large boxes and exhibit cases need to be taken to the dock area, however the Business Center can provide assistance with making the arrangements.
Questions should be directed to the Airport Hilton Conference Coordinator before the meeting.
If you are shipping an item that requires special handling or that is larger than 3 feet square or heavier that 200 lbs., please contact the Airport Hilton Conference Coordinator at least one week in advance. This includes computer equipment, internet servers, electronics, etc. The Hilton does not assume responsibility for handling or setup of such items unless special arrangements have been made. Should you contract with the Hilton to move or set up your special items, handling charges will apply.

Signs and Banners

There is to be no rigging of signs, banners, lights, sound, etc., from any ceiling in the Airport Hilton without their expressed prior approval. In addition, no signs are to be taped on walls, doors, columns, or windows. No nails, hooks, screws, tacks, or adhesives may be used to secure signs or other paraphernalia. The Airport Hilton Conference Coordinator will handle any special requests regarding signs and banners.

Electrical, Lighting & Telephone

Rules and Regulations

Wall, column, and permanent building outlets are not a part of booth space and are not to be used by exhibitors unless specified in writing by the Hotel's engineering department.
Under no circumstances shall anyone other than "house electricians" make electrical connections.
Use of open clip sockets, latex, or lamp cord wire and duplex or triplex attachment plugs in exhibits is strictly prohibited.
All extension cords supplied by exhibitor must be 3-wire grounded types.
All equipment, regardless of source of power, must comply with NEC electrical codes as well as the Hotel electrical codes.
All material and equipment furnished by the Hotel staff shall remain the property of the hotel and can only be removed by hotel engineering personnel at the close of the function.
Exhibitor is responsible for any and all damages to floor coverings and walls caused by exhibitor and/or exhibitor's employees.
The Hotel is not responsible for power outages.

Local/Long Distance Phone Charges

Please contact the Hotel directly for rates regarding additional phone lines.

Special Wiring

Please contact the Hotel directly for rates regarding additional phone lines.

Phone and Electrical Line Rates

All wiring and electrical work on exhibitor's display will be charged on a time and material basis. Proper tagging of equipment to indicate voltage, phase, current, etc., is the exhibitor's responsibility.

Audio/Visual/Computer Equipment

Audio-visual equipment is available on premises at the hotel. Microphones, screens, sound equipment, plus a full range of other audio-visual equipment and services are available by advance order from the Hotel. Equipment is available by calling the Airport Hilton Audio Visual Department at 512-385-6767.

Security

Hotel security will be furnished for the show, but each exhibitor must make provisions for safeguarding its materials, equipment, and displays at all times. Neither the Austin Airport Hilton, SEMATECH, nor ISMI will be responsible for the loss or theft of property belonging to any Exhibitor, its agents, employees, visitors, or guests. Each Exhibitor must carry full insurance for the entire duration of the show. Exhibitors assume all responsibility for compliance with local, city, county, state, and federal ordinances and regulations covering fire, safety, and health. Only fireproof materials should be used in displays and Exhibitors should take necessary fire precautions.

Exhibitor Responsibilities

In the event that any damage occurs to the Hotel furniture, fixtures, building, or equipment caused by installation, presence, and/or removal of exhibit materials, the Exhibitor shall reimburse the Hotel for the cost of such repair, or replacement as may be necessary.

Billing Options

Airport Hilton accepts the following credit cards for services purchased from the Hotel:

American Express
VISA
MasterCard
Discover

The proper credit card authorization form must be filled out in its entirety two (2) weeks prior to arrival. The hotel also accepts cash or checks two (2) weeks prior to arrival. No other form of payment will be accepted. The hotel will not perform service if proper payment is not received.

Disclaimers

By registering as an Exhibitor, the Exhibitor indemnifies and agrees to hold harmless the Airport Hilton Hotel, SEMATECH and ISMI, its officers, directors, employees and agents, from and against any actions, losses, costs, damages, and expenses (including attorney fees) arising from damages to property or bodily injury to the Exhibitor, his agents representatives and employees by reason of the Exhibitor's occupancy or use of the Exhibitor's facilities.

The Airport Hilton Hotel, SEMATECH, and ISMI are not responsible for any lost, stolen, damaged or misdirected equipment, personal items or business related property brought onto the premises by an Exhibitor, guest, group contractor, etc. This includes items that are in the meeting rooms outside of the event hours.